The Ultimate Guide to Event Staffing in Florida

Planning an event in Florida? How do you figure out how many bartenders, servers, or staff members you actually need? And what are the little details that often get overlooked?

Let’s dive in.

Questions to Ask When Hiring a Bartender

A great bartender does more than just mix drinks—they keep the energy up, the lines moving, and the experience seamless. Before hiring, ask yourself:

• How many guests are you expecting? The general rule is one bartender per 50 guests for a full bar setup. If you’re only serving beer and wine, one bartender per 75 guests might work.

• How many cups will you need? You’d be surprised how fast people go through cups. On average, expect two to three cups per guest.

• What’s your budget? In Florida, professional bartenders typically charge around $60 per hour for beer and wine service. If you're budgeting around $10 per guest for staffing, you’re on the right track—it covers bartenders, servers, and other essential staff.

• What’s your budget? In Florida, professional bartenders typically charge around $60 per hour for beer and wine service. If you're budgeting around $10 per guest for staffing, you’re on the right track—it covers bartenders, servers, and other essential staff.

• How many staff members do you need? Two servers for 100 guests? Not enough. You’ll want at least four to five servers to keep everything flowing smoothly.

Other Things to Consider

Beyond hiring the right staff, there are a few small but important details that can make or break your event:

• Did you remember extra forks for cake cutting? Many venues don’t provide additional utensils for desserts, which can lead to delays or guests using the wrong cutlery.

• Do you have enough trash bags? It’s an easy detail to forget, but keeping the space clean is essential.

• Will your catering staff need gloves? Food safety matters, and many caterers require gloves for handling food. Make sure to have extras on hand.

• Is there enough water for both guests and staff? Hydration is key, especially for staff who are on their feet all night. Make sure your caterer, bartender, or venue has enough water available.

• Have you planned your seating and table layout? Proper spacing ensures a comfortable dining experience and smooth service.

• Do you need a dedicated cleanup crew? Post-event cleanup is often an afterthought, but it’s necessary to avoid extra venue charges and ensure an easy wrap-up.

• Is there a clear communication plan for staff? A well-coordinated team knows their roles, schedules, and who to report to, keeping everything on track.
  
  If you're looking for the best event staff in Florida, Allegro Events is your go-to source in Orlando and Miami. We provide top-tier event coordinators, bartenders, and waitstaff who bring professionalism, experience, and energy to every event. Whether you're planning a wedding, corporate event, or private gathering, our team ensures seamless execution so you can focus on enjoying the moment.

What to Look for When Hiring

Hiring event staff isn’t just about filling positions—it’s about finding the right fit for your event. Experience is important, but attitude plays an equally crucial role. Look for individuals who are professional, reliable, and excellent problem-solvers. They should also align with the tone and expectations of your event, ensuring they contribute to the overall experience you want to create.

Why Work with Allegro Events?

At Allegro Events, we understand that finding the right event staff can make or break an event. That’s why we provide experienced professionals who are not only skilled but also bring energy and enthusiasm to your occasion. Whether you need event coordinators, bartenders, or waitstaff, we’ve got you covered in Miami, Orlando, and beyond. Our team is trained to handle any situation, ensuring your event is seamless and stress-free.

Let’s Make Your Event a Success

Great event staff are the secret ingredient to a smooth, successful event. If you’re looking for professionals who will show up, take charge, and deliver outstanding service, Allegro Events is here to help. Reach out today, and let’s create something unforgettable together!

Ready to hire the perfect event team?